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Privacy Policy

Privacy Policy

1 - Introduction

Welcome to June Inc. (“JuneApp”, "we", "us" and "our"). June provides software and services that unify your email, customer communication channels, and apps in one platform, helping teammates work better together. The “Websites” means June’s websites (including without limitation www.june.so, analytics.june.so and any successor URLS, mobile or localized versions and related domains and subdomains), and the “Services” means June’s products, applications and services, in each case in whatever format they may be offered now or in the future. When using our Services, we collect and process personal information from and about you in order to provide you with access to the Services (account data), enhance your experience while using the Service (user data), and communicate with you. This policy (the “Privacy Policy”) explains how we use personal information respectively as a data controller and a data processor.

A separate agreement (the “Customer Agreement”) may be in place between your organization and June that governs the commercial terms of delivery, access and use of the Service by users who are authorized by your organization to use its instance of the Service (such Customer-specific instance of the Service is referred to herein as the “Customer Workspace”).

2 - EU Customers and Data Subjects

With reference to the General Data Protection Regulation 2016/679 (“GDPR”), we take great effort in complying with the EU legislation to deliver our services to EU/EEA customers as well as processing our customers’ data properly. In this section, we provide the details related specifically to GDPR. Data Controller: We act as data controller when processing your personal information about you as a (i) personal customer or (ii) a primary contact person for a business customer. EU Representative: ferruccio[at]june[dot]so

The requirement comes from article 27 of the GDPR regarding representatives of controllers pr processors not established in the Union. Data Processor and DPA: We act as data processor in relation to all the personal data you upload to us as part of our delivery of the Services. This means that your customer data will be processed by us. It also means that your employees’ account information will be processed by us on your behalf when you establish their accounts. Therefore, the entity who enters into the Customer Agreement with June controls the Customer Workspace used by its authorized users and may set certain rules related to your utilization of the Service, including limitations regarding which third party applications you can connect to via the Service.  If you have questions about your organization’s specific Service settings and practices, you should contact them directly. In our capacity as data processor of the information uploaded by our customers to the Services, we have a data processor agreement in place based on the EU Commission’s Standard Contractual Clauses (the data processor agreement hereinafter referred to as the “DPA SCC”). You can read more about the DPA SCC here

Individual Rights: AS an EU citizen covered by this Privacy Policy as a data subject, you have the following rights: Right of Access: If you ask us, we will confirm whether we are processing your Personal Data and, if so, provide you with a copy of that Personal Data along with certain other details. If you require additional copies, we may need to charge a reasonable fee. Right to Rectification: If your Personal Data is inaccurate or incomplete, you are entitled to ask that we correct or complete it. If we shared your Personal Data with others, we will tell them about the correction where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so you can contact them directly. Right to Erasure: You may ask us to delete or remove your Personal Data, such as where you withdraw your consent. If we shared your data with others, we will alert them to the need for erasure where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your Personal Data with so you can contact them directly. Right to Restrict Processing: You may ask us to restrict or ‘block’ the processing of your Personal Data in certain circumstances, such as where you contest the accuracy of the data or object to us processing it (please read below for information on your right to object). We will tell you before we lift any restriction on processing. If we shared your Personal Data with others, we will tell them about the restriction where possible. If you ask us, and where possible and lawful to do so, we will also tell you with whom we shared your Personal Data so you can contact them directly. Right to Data Portability: You have the right to obtain your Personal Data from us that you consented to give us or that was provided to us as necessary in connection with our contract with you where we process that Personal Data in an automated way. We will give you your Personal Data in a structured, commonly used and machine-readable format. You may reuse it elsewhere. Right to Object: You may ask us at any time to stop processing your Personal Data, and we will do so: Right to Withdraw Consent: If you have consented to our use of your Personal Data for a specific purpose, you have the right to change your mind at any time, but this will not affect any processing of your data that has already taken place. Right to Make a Complaint with the Data Protection Authority: In case you wish to make a complaint, we hope you will contact us giving us the chance to help you. Should this not be sufficient, you may file a complaint to the data protection supervisory authority in your EU/EEA country.

3 - Personal Data We Collect Account Data

When you register for a June account you are required to provide certain personal information (the “Personal Data”), such as your name, and email address, and telephone number, as well as other information that you voluntarily choose to add to your account profile, like a profile photo. If you choose to register for an account utilizing your credentials from a third-party service (such as Google or Microsoft), then your name and email address will be provided to us as permitted by your profile settings within that third-party service.

If you are registering for a paid account, you will also be required to provide payment information, such as payment card details (collected by our payment service provider), and Single Sign On (SSO) SAML 2.0 credentials.

We will inform you, when requesting your Personal Data, if certain data must be provided or if it is optional. We will also inform you of the consequences should you not wish to provide this data. We also collect the information that you may choose to submit to our customer support team, for example regarding a question you have or a problem you are experiencing with our Services. This may include your contact information, a summary of the problem you are experiencing and any other documentation or information that would be helpful in resolving the issue (which, at your option, may include Personal Data). We may also provide you with tailored communications that are based on your interactions with the Services. For example, certain actions you take may trigger a third-party app suggestion or we may communicate with you as you begin using the Services to assist you as you learn to be proficient in your use of the Services. These communications are fundamental to the Services and in most cases, you cannot opt out of them. If an opt out is available, you will find information about how to opt out in the communication itself or in your account settings. In addition, we use information about you and the way in which you use the Services to verify and authenticate accounts and activity, monitor for suspicious or fraudulent activity and identify violations of our Services policies. Finally, where required by law, or where we think it is necessary to protect our legal rights and interests or the legal rights and interests of others, we use information about you in connection with legal claims, compliance and regulatory functions. If you ask us to delete your data or to be removed from our marketing lists and we are required to fulfill your request, we will keep basic data to identify you and prevent further unwanted processing. As used above, “legitimate interests” means our interests in conducting our business and managing and delivering the best Services to you. We will not use your Personal Data for activities where the impact on you overrides our interests, unless we have your consent or those activities are otherwise required or permitted by law. EU/EEA: Our legal basis for processing the above information is GDPR Article 6(1)(b) regarding processing necessary for the performance of a contract to which the data subject (you) is a party or in order to take steps at the request of the data subject prior to entering into a contract. Regarding our role as a data processor, our legal basis will be GDPR Article 28(3) regarding processing on behalf of a data controller subject to a legal contract. Data from Business Partners If you purchase our Services through a reseller or other June business partner (a “Business Partner”), that Business Partner may provide certain information to us, such as your name, email address, company information, and financial information related to the Services you purchase. EU/EEA: Our legal basis for processing the above information is GDPR Article 6(1)(b) regarding processing necessary for the performance of a contract to which the data subject (you) is a party or in order to take steps at the request of the data subject prior to entering into a contract. User Data When you interact with June through the Services, we automatically collect information about you through cookies (small text files placed on your device), mobile device identifier and other technologies. Please read the “Cookies” section below to learn more about how we use cookies and other technologies. When you visit our Websites, our servers record information (“log data”), including information that your browser automatically sends whenever you visit the Website. This log data includes your Internet Protocol (“IP”) address (from which we understand the country you are connecting from at the time you visit the Site), browser type and settings, and the date and time of your request. We use this data for research and development to improve our serviceso that we can continually improve the functionality of our Services. We utilize our collective learnings about the way users interact with and use the Services, as well as feedback provided directly to us, to troubleshoot issues, fix bugs, enhance functionality, and identify areas for integration and improvement of the Services. EU/EEA: Our legal basis for processing the above information is GDPR Article 6(1)(a) regarding your consent on the Websites for our use of cookies. Customer Data To perform tasks that are part of the Services we require you to integrate your third-party email service with your Service account. Doing so provides us with access to your email account(s) and the content included therein (“Customer Data”). You authorize this access by agreeing to this Privacy Policy and providing any consent required by your email provider. The information we receive when you integrate our Services with a Third-Party Service depends on the settings, permissions and privacy policy associated with that Third-Party service. Please check the privacy settings and privacy policy of these Third-Party Services to understand what data may be disclosed to and shared with us. EU/EEA: Our processing of Customer Data takes place in accordance with the SCC DPA. Marketing Data We use your contact information to send you newsletters, promotions or information about current and future products and services if you opted in for this type of communication. You may at any time opt out of receiving such communications by (i) clicking the unsubscribe link included in all the emails you receive or (ii) contacting us as indicated in Section 11 below (“Contact”). EU/EEA: Our legal basis for processing the above information is GDPR Article 6(1)(a) regarding your consent on the Websites for our marketing communication. 5 - How We Share Your Personal Data To provide you with the Service and operate our business effectively, we may need to share your Personal Data with certain third parties and service providers. This section explains when and why we share your information. Sharing with Third-Party Service Providers for Business Purposes We share your Personal Data with third-party service providers who assist us as data processors.

You can access our list of data processors here:

Subprocessors

We share only the data strictly necessary to deliver the Services, including maintaining our IT-infrastructure. EU/EEA: Due to the nature of the service, some Third-Party service providers may be data controllers in the sense of GDPR, Article 4(7). For instance, this would cover most payment service providers. Sharing with Our Subsidiaries and Affiliates June is managed and operates primarily out of the United States and France. We allow our French subsidiary, June SARL, and its employees and agents to access your Personal Data for the purposes described in this policy (this sharing is in our legitimate interest). EU/EEA: We have the SCC DPA in place between our group companies. Sharing for Legal Purposes to Protect June and the Service We may disclose your Personal Data if required to do so by law or if we have a good faith belief that such action is necessary to (i) comply with a legal obligation or lawful requests by public authorities, including to meet national security or law enforcement requirements, (ii) protect and defend the rights or property of June, (iii) act in urgent circumstances to protect the personal safety of users of the Services or the public, or (iv) protect against legal liability. EU/EEA: Our legal basis for processing the above information is GDPR Article 6(1)(f) regarding processing necessary for the purposes of the legitimate interests pursued by June or by a third-party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject (you) which require protection of personal data. Sharing with Your Consent We may share Personal Data about you with third parties when you give us consent to do so. For example, with your permission we may publish and display testimonials or featured customer stories on our Websites, including names and profile photo of representatives of our customers alongside the testimonial. EU/EEA: Our legal basis for processing the above information is GDPR Article 6(1)(a) regarding your consent on the Websites for our marketing communication. 6 – Data Retention June generally retains your Personal Data for a limited period, which is consistent with the original purpose of collection. We use the below default retention periods. Account Data and User Data: For 2 years after the end of the business relationship (closure of the account). The limitation is set for us to protect our legitimate interests in a potential dispute regarding the use of the account. No other use of any data will take place after the closure of the account. Customer Data: For a maximum of 30 days after the termination of the business relationship. We refer to the provisions regarding consequences of termination in the SCC DPA. Marketing Data: Until you withdraw your consent.

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